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• Go to the Community Meetings & Calendar page
• Scroll down below the calendar itself
• click on the ". . ." next to ONAP Community Meetings and select "Subscribe" from the dropdown.
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• Follow the instructions provided

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• IF YOU ARE A HOST PLEASE LOG OFF OF THAT ZOOM HOST ACCOUNT WHEN YOUR MEETING IS OVER.  
• Meeting IDs are good for a specific day and time-slot only
• DO NOT use an assigned meeting bridge to start a meeting at a different date or time
• DO NOT log into a different meeting using the same Host account  
• A meeting owner has the right to terminate a meeting that is preventing a meeting currently scheduled in that Zoom account from starting
  
  

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Recordings Recordings

How do I get Host/Recording/Zoom Account Privileges?

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Recordings cannot occur unless someone registered as a the Zoom Host account is either physically connected to the meeting using that Zoom account 

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1. login  to groups.io
2. go the mailing list that you are a Moderator for
3. Click the calendar icon on the left panel
4. scroll to the bottom
5. Click "Add Event"
   

   Please enter the following data whenever you create  a meeting for someone:

   • • Timezone:  Effective March 13, 2019 UTC is the only timezone to be used when scheduling an ONAP meeting. All meetings are to be scheduled to UTC ONLY.  ALWAYS select "UTC" from the pulldown list and not a localized timezone. If you don't know how a local timezone maps to UTC, try this link
     • Location:  This is the Zoom bridge URL with the embedded passcode.  Don't put anything other than the zoom url to this field, otherwise it thinks it is the physical location on a map and you won't be able to click on the link to join the meeting
     • Organizer Name: the Meeting Owner
     • Organizer Email: Meeting Owner's email address
     • Organizer Phone:  In this field put in which Zoom account is being used (ONAP4, ONAP10, etc.) rather than a phone number. If anything other than an ONAP bridge is being used, enter "N/A"
     • Event Color: optional, but tey to use the same color as the rest of meetings for that list.

     • Description:  For a reoccurring zoom meeting there is a lot of unnecessary detail when you click "Copy the invitation". Only paste from the actual "Join Zoom Meeting" zoom meeting url onward as shown below.

       

     • RSVP: Don't use - This feature results in unexpected behavior unless EVERYONE on the list has agreed to make use of it. Since this is too hard to enforce in communities as broad and diverse as ours, we recommend just ignoring it.
     • Reminders: Don't use for an onap-discuss list. OK for anything else.
     • Notifications:
       • Send Invite to Group:  Use at initial creation only. 
       • Send notice to Group: Do not use at creation time.
6. Refresh the wiki page  (pending calendar survey https://lists.onap.org/g/onap-discuss/message/22151 )
7. Create a new meeting landing page here: Current Meetings

How do I change a meeting?

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1. login  to groups.io
2. go the mailing list that you are a Moderator for
3. Click the calendar icon on the left panel
4. Click on the specific event
5. Click "Edit Event"
6. Make the changes
7. Click "Update Event" + send notice at the bottom of the page
8. Refresh the wiki page  (pending calendar survey https://lists.onap.org/g/onap-discuss/message/22151 )
9. Update the meeting page here if appropriate: Current Meetings

How do I cancel a meeting?

1. If an entire reoccurring meeting series is being cancelled, contact the Bridge Manager to delete the series. You can skip this step if only one meeting in the series is being cancelled due to a holiday or something.
2.  login  to groups.io
3. go the mailing list that you are a Moderator for
4. Click the calendar icon on the left panel
5. Click on the specific event
6. Click "Edit Event"
7. Make the changes
8. Click "Delete Event" at the bottom of the page 
9. Pick the cancellation option from the pop-up and leave "Send Notice To Group" in the pop-up checked.
10. Refresh the wiki page  (pending calendar survey https://lists.onap.org/g/onap-discuss/message/22151 )
11. Update the meeting page here if appropriate: Current Meetings

How do I refresh the wiki page? 

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update-wiki update-wiki

1. On the wiki go to Community Meetings & Calendar
2. scroll to the bottom of the page
3. Mouse over the mailing list for the meeting you just set up and click on the 3 dots
4. scroll down and click "Refresh".  This will force the wiki subscription to update.
   
   
   

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How do I kill an "In Progress" meeting? 

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kill kill

A meeting owner has the right to terminate a meeting that is preventing their scheduled meeting from starting.

1. Login to the zoom account for the bridge

2. go to the Meetings tab on the left (if it sin't already there)

3. Find the offending meeting that has your meeting blocked - The green ball indicates the meeting in progress

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4. Click the "End" button.

Logging in to a Zoom account using LastPass

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If you have Zoom Host privileges you have the right to terminate a meeting that is preventing your scheduled meeting from starting. 

I still need help!

• Ask the "List Moderators" (e.g. https://lists.onap.org/g/onap-discuss/search?q=list+moderators)
  • Send a cc message to https://lists.onap.org/g/onap-calendar-help

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